How Do You Politely Decline an Invitation to a Birthday Party?
Show your gratitude
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You will know the best way to address a particular friend or family member, whether you are writing or speaking to them. Whichever words you choose to express your gratitude, thanking the sender of the invitation should be your first priority. As a starting point, this shows that you do appreciate being invited. Don't underestimate how much this means when declining an invitation.
Apologise for not being able to make it
After the thanks, comes the apology. Not only are you thankful for being invited, but you also regret that you can't be there. "Really sorry but", "regret that I won't be able to attend" or "complete bummer, I'm so sorry but" - there is no right or wrong way of saying sorry; that will come down to your individual relationship with the sender of the invitation.
Explain why
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Be honest, frank, and if you need to, detailed, in your explanation of why you can't attend. You might feel like you are waffling, but being open and honest can go down well with the person whose birthday it is. Not only does this show you aren't making an excuse, but it also demonstrates that you are anxious that they know you have a good reason for not being there.
Express your desire to see them soon
It can be hard to plan ahead sometimes, but as the sender has requested your company, you should reciprocate and suggest catching up another time when it is convenient for both of you. Those are some essentials to tick off when declining a birthday invitation. Don't forget - a great way to make up for your absence is to send a present or a card!
